Built an automation for consultancy team using n8n, LinkedIn API, and Notion

**How We Automated LinkedIn Lead Capture Into Notion — And Why It Matters** I’m really glad I had the chance to build this simple but powerful workflow for a client whose team was drowning in manual CRM updates. Each time a LinkedIn lead replied to a connection message, someone had to manually copy their details over to Notion and start the follow-up manually. It worked — but it ate up time, introduced errors, and frequently delayed responses. So we automated it. Using the LinkedIn API, n8n, and Notion’s database integration, we set up an AI-powered automation that: 🔹 Detects new replies from qualified leads 🔹 Pulls their LinkedIn info + context from the message 🔹 Creates a structured Notion entry with a pre-filled follow-up 🔹 Notifies the team in Slack instantly It’s not a massive system. But it saves this team *over 5+ hours per week per rep*. The response time is now near-instant. No missed follow-ups. No double-data entry. Just clear, organized next steps — right in the tools they already use. I love when technology removes friction instead of adding complexity. If you’re feeling the pain of manual lead capture and scattered notes, we’re always up for a chat. At AgentCraft AI, we build Agentic AI Workflows, Smart Automation Systems, and AI-powered Business Assistants that make your ops smoother — not harder. 📩 Reach out via LinkedIn message or email us at info@agentcraft-ai.com #AIAutomation #AgenticAI #WorkflowAutomation #n8n #BusinessOperations #DigitalTransformation #ArtificialIntelligence #ProcessOptimization #TechForGood #SaaS

**🧠 Automated Follow-Up Flows that Never Forget** I’m really glad I had the chance to build this automated follow-up system for a B2B SaaS client’s inbound leads — something that used to sit forgotten in someone’s inbox is now instant, personal, and always on. We used **n8n**, **HubSpot CRM**, and the **Gmail API** to trigger email sequences based on lead behavior (form sign-ups, demo no-shows, or dormant trials). The result? Each lead gets exactly the right nudge, at the right time — without the sales team lifting a finger. This wasn’t about removing people from the process — it was about making sure the right conversations *actually* happen. Most businesses don’t need more staff — they need better systems. This automation: ✅ Saves 6+ hours per rep per week ✅ Boosts reply rates by 25% ✅ Keeps sales teams focused on selling, not chasing If your team is still juggling reminders, tasks, and spreadsheets just to follow up — we’d love to chat. We build Agentic AI Workflows, Smart Automation Systems, and AI-powered Business Assistants at **AgentCraft AI**. Let’s simplify your follow-ups. Message me directly or drop us a note at **info@agentcraft-ai.com**. #AIAutomation #AgenticAI #n8n #WorkflowAutomation #BusinessOperations #DigitalTransformation #ArtificialIntelligence #ProcessOptimization #TechForGood #SaaS

**Smart Follow-Up, Without the Mental Load** One of the most satisfying automations I’ve built recently was for a client who said, *“Our team keeps forgetting to follow up — and we’re losing deals.”* We designed a simple but powerful workflow using **n8n** + **HubSpot CRM** that scans pipeline stages, checks for inactivity, and sends automatic follow-ups via **Slack or WhatsApp API**, depending on the client type. I love when technology removes friction instead of adding complexity. This workflow didn’t replace someone — it *freed them*. Sales teams now spend more time on conversations, not combing through CRM notes or trying to remember who to chase. 📉 Manual to-do lists? Gone. 📈 Hours recovered? About 6–8 per week per rep. 📬 Follow-ups? Timely. Intelligent. Consistent. Small automation. Huge impact. At **AgentCraft AI**, we build Agentic AI Workflows, Smart Automation Systems, and AI-powered Business Assistants tailored to your exact ops and tech stack. If you’re drowning in admin or leaking leads from missed follow-ups, let’s talk about what’s possible. No pitch — just good conversation. 📩 info@agentcraft-ai.com 💬 Or drop us a message here on LinkedIn #AIAutomation #AgenticAI #n8n #WorkflowAutomation #BusinessOperations #DigitalTransformation #ArtificialIntelligence #ProcessOptimization #TechForGood #SaaS

Stop Doing Busy Work — Let Automation Do It for You As the head of an automation agency working with businesses like yours, I see this pattern repeat: teams drowning in manual tasks while strategic work sits untouched. The Problem: 🔹 Leads fall through the cracks because follow-ups are manual. 🔹 Content creation takes ages because oversight and handoffs slow you down. 🔹 Data sits siloed in spreadsheets, never making it into client outcomes. The Solution: With the right automation stack using tools like Zapier, Make, Google Workspace, and AI such as ChatGPT, you can: ✅ Automatically capture leads, qualify them, push them to CRM, and trigger follow-ups. ✅ Turn raw data into dashboards and alerts without manual exports or wasted time. ✅ Generate content, schedule posts, and personalize messages — all without manual effort. Why It Matters: When manual tasks vanish, you get back what matters most: creativity, strategy, and growth. Your team spends time leading, not reacting. Your business scales, not just repeats. #AutomationAgency #BusinessAutomation #WorkflowAutomation #AIinBusiness #ProductivityBoost

Essential automation workflows aren't just a luxury—they're a necessity for any growing business. Manual tasks slow you down and drain your focus. The right automation frees time, sharpens productivity, and helps you scale without burning out. Here are the key workflows every growth-minded business should prioritise: • Lead capture and nurturing workflows using CRM automation (think personalised emails triggered by user actions). • Social media scheduling pipelines that keep your brand consistently visible without daily manual posting. • Invoice and payment tracking workflows that connect accounting with your CRM for smooth follow-up. • Customer onboarding sequences that welcome, educate, and guide new clients automatically. • Analytics reporting automations that surface insights without wading through spreadsheets. For example, our clients using HubSpot combined with Make.com save hours weekly by automating lead routing, social publishing, and invoice logging—all whilst maintaining a personal touch. What this means for you: automation isn't about replacing human creativity—it's about removing repetitive friction so you can focus on strategic growth. Ready to make your workflows work smarter, not harder? Visit https://timswebworx.co.za to explore how we can help you build scalable, intelligent automation tailored to your business. AI doesn't replace creativity — it raises it. — Timothy Beukman, Tim's Web Worx #DigitalGrowth #AITools #CloudHosting #FlyWP #Softr https://timswebworx.co.za

📣 Resource Update: Guide to Migrating from Conversations Inbox to HelpDesk We’ve completely refreshed this guide for 2025, and it’s no longer just a “migration how-to.” It’s your strategic playbook for building AI-powered, scalable customer operations inside HubSpot. Here’s what’s new: 🤖 AI + Smart CRM Integration → Learn how Breeze AI, Customer Agent, and Data Hub work together to power proactive support and churn prediction. 📊 Updated Feature Comparison → See how Help Desk goes beyond the Inbox with Spaces, AI teammates, and unified customer context. 🌐 Integration Guidance → Ensure Data Hub compatibility and reconfigure APIs for Smart CRM enrichment. 🧑🏫 Team Enablement → Includes AI onboarding and reassurance that “AI supports, not replaces.” 📈 Post-Migration Optimization → Monitor, audit, and improve continuously with new performance tracking templates. If you’re still using Conversations Inbox for service management, this is the sign to upgrade your strategy, not just your tools. ✨✨ Plus, HubSpot is hosting a Help Desk AMA this week (Oct 27–31) helping customers make the transition 💬 https://hubs.ly/Q03QBfRV0 #HubSpot #ServiceHub #CustomerSupport #HelpDesk #HubSpotAMA #SmartCRM #Origin63 #HubSpotPartner

Three automation workflows saving our clients 15 hours every week. Workflow 1: Lead qualification autopilot Incoming leads get scored, tagged, and routed to the right team member in 2 minutes. No more manual sorting through 47 daily inquiries. Workflow 2: Invoice to payment pipeline From project completion to payment confirmation in 3 days instead of 18. Automated reminders, payment links, and follow-ups handle the entire cycle. Workflow 3: Content approval system Client reviews, feedback collection, and revision requests flow through Slack channels automatically. What used to take 12 back-and-forth emails now happens in one thread. The result? Our marketing agency client recovered 15 hours weekly. Their team now focuses on strategy instead of administrative tasks. Biggest surprise: The invoice workflow alone cut their cash flow gaps by 67%. These aren't complex systems. Each workflow uses 3-4 simple tools connected intelligently. What repetitive task is eating up your team's time right now? #WorkflowAutomation #BusinessEfficiency #TechTrends #AI #Productivity #BusinessGrowth #MarketingAutomation #SaaS #Rankue #Vonyex

𝐌𝐨𝐬𝐭 𝐚𝐠𝐞𝐧𝐜𝐢𝐞𝐬 𝐰𝐚𝐬𝐭𝐞 𝐡𝐨𝐮𝐫𝐬 𝐦𝐚𝐧𝐮𝐚𝐥𝐥𝐲 𝐪𝐮𝐚𝐥𝐢𝐟𝐲𝐢𝐧𝐠 𝐥𝐞𝐚𝐝𝐬 𝐰𝐡𝐨 𝐰𝐞𝐫𝐞 𝐧𝐞𝐯𝐞𝐫 𝐚 𝐟𝐢𝐭 𝐭𝐨 𝐛𝐞𝐠𝐢𝐧 𝐰𝐢𝐭𝐡. I just built an automation for Pat’s VA Mastery Edge that changes that completely. This system qualifies every incoming lead in under 60 seconds, no human needed. 𝐇𝐞𝐫𝐞’𝐬 𝐭𝐡𝐞 𝐛𝐫𝐞𝐚𝐤𝐝𝐨𝐰𝐧 👇 When a lead fills out the intake form (Tally) - 🤖 Airtable’s AI checks their budget to qualify them automatically. 𝐈𝐟 𝐭𝐡𝐞𝐲’𝐫𝐞 𝐪𝐮𝐚𝐥𝐢𝐟𝐢𝐞𝐝 ($𝟏𝟎𝐊+), 𝐭𝐡𝐞 𝐬𝐲𝐬𝐭𝐞𝐦 𝐢𝐧𝐬𝐭𝐚𝐧𝐭𝐥𝐲: 📧 Sends a personalized email with a calendar link. 💬 Notifies the team on Slack with lead details. 📆 Updates the CRM with a “Contacted On” timestamp. 𝐈𝐟 𝐭𝐡𝐞𝐲’𝐫𝐞 𝐧𝐨𝐭 𝐪𝐮𝐚𝐥𝐢𝐟𝐢𝐞𝐝? Their info still goes into Airtable, but: 🚫 No email 🚫 No Slack ping 🚫 No CRM update Clean data. No noise. No wasted follow-ups. 𝐓𝐡𝐞 𝐫𝐞𝐬𝐮𝐥𝐭: Pat’s team now spends time only on high-intent leads, no more wasted discovery calls or dead-end conversations. 𝐓𝐡𝐞 𝐬𝐭𝐚𝐜𝐤: Tally (form) - Airtable (AI fields) - Make.com - Gmail + Slack 🎥 𝐈𝐧 𝐭𝐡𝐞 𝐟𝐮𝐥𝐥 𝐯𝐢𝐝𝐞𝐨, 𝐈 𝐬𝐡𝐨𝐰: - The Airtable AI prompt in action - The Make.com automation flow - A live test from form → Slack notification This workflow saves hours of manual filtering while keeping full visibility and total control. Thinking of using Airtable AI agents for your own workflows? Comment ‘PROMPT’ below and I’ll send you the exact AI template I used 👇 #MakeAutomation #Airtable #AIWorkflows #SalesAutomation #NoCode #LeadManagement #PatVAMasteryEdge Patience Ehimiaghe | Your Admin & System Co-Pilot 💛

**📬 Never Miss a Follow-Up Again — Smart Automation for Inbox Clarity** I’m really glad I had the chance to build this one — a small automation that had a huge impact. One of our clients kept losing sales opportunities because follow-ups were buried in flooded inboxes. So we created a smart workflow using **n8n**, **Gmail API**, and **a Vector Database** that *automatically tracks unanswered client emails* and schedules intelligent reminders based on reply likelihood. Even more — it uses OpenAI to suggest the tone and topic of the next follow-up, pulling context from the previous thread. No CRM logins. No micromanaging. Just intelligent nudges, right when you need them. The result? ✅ 6+ hours saved per team member/month ✅ 40% increase in timely follow-ups ✅ Reduced mental stress from inbox juggling This workflow didn’t replace someone — it freed them to focus on the conversation, not the admin. We built this at **AgentCraft AI**, where we design smart automation systems, Agentic AI workflows, and AI-powered business assistants that make work feel lighter. If cluttered inboxes are slowing your team down, I’d love to hear more about your workflow and see how we can help — no pressure, just curious conversation. 📩 info@agentcraft-ai.com 💬 Or just drop a DM here on LinkedIn. #AIAutomation #AgenticAI #n8n #WorkflowAutomation #BusinessOperations #DigitalTransformation #ArtificialIntelligence #ProcessOptimization #TechForGood #SaaS